What is a Direct Mail CAPS Account and how do you set one up?
A CAPS Account stands for Centralized Account Processing System. The post office makes it easy for your business to electronically put money into your postal account, instead of the hassle of getting a check prepared and deposited at the Post Office before the 5:30 deadline every day. It is the easiest way to fund your permit, business reply mail, merchandise return service, postage due account, and express mail corporate account.
There are two different CAPS Accounts available for postal customers to use. There is a centralized trust account, where customers deposit funds using electronic funds transfer to the CAPS bank prior to mailing. Then, your account is automatically reduced when your local post office processes postage statements. The next CAPS account is the centralized debit account, where customers designate a debit-enabled bank account for postage charges. The bank account is debited for the total day’s postage on the next bank business day.
Each CAPS account customer will have their own unique account number and password to ensure that funds are properly administered. It makes it quick and convenient to mail under the same permit imprint that they have already held (if a personal permit previously existed.) Postal Customers can set up their accounts to have mailing and accounting fees administered automatically.
To set-up a CAPS account contact your USPS local post office, or you can call the CAPS Service Center at (650) 377-1334. You can also download the forms to sign up for CAPS at http://caps.usps.gov/business/caps.asp and mail them into:
CAPS Service Center
2700 Campus Drive
San Mateo, CA 94497-9442
CSG Direct, Inc works very closely with the USPS and we know all about CAPS Accounts. If you need my help, I am just a phone call away 775-852-9777.